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InternPro.ai Privacy Policy

Version 2.0 | Effective Date: July 2025

📋 Privacy at a Glance

  • ✅ We only serve users 18+ located in the United States
  • ✅ We collect basic info needed to provide our services (name, email, etc.)
  • ✅ Your data may be processed internationally by our service providers
  • ✅ You have rights to access, correct, delete, and control your data
  • ✅ We keep inactive account data for 36 months, then delete it

Table of Contents

  1. Contact Information
  2. Scope & Geographic Limitations
  3. Information We Collect
  4. How We Use Your Information
  5. Legal Basis for Processing
  6. Data Retention
  7. Third-Party Services
  8. Your Privacy Rights
  9. International Data Transfers
  10. Data Security & Breach Notification
  11. Cookies & Tracking
  12. AI & Automated Processing
  13. Children's Privacy
  14. Data Minimization Principle
  15. Changes to This Policy

1. Contact Information

Data Controller: InternPro.ai

Address: 7650 S. McClintock Dr. #103-427, Tempe, AZ 85284

Email: [email protected]

Data Protection Officer: [email protected]

For any privacy-related questions, concerns, or to exercise your rights, contact us at the above.

2. Scope & Geographic Limitations

🌍 Important Notice:

  • Our services are exclusively for users physically located in the United States
  • We do not knowingly collect data from users outside the U.S.
  • While our services are U.S.-only, some of our service providers process data internationally
  • By using our services, you consent to potential international data processing by our vendors

3. Information We Collect

Information You Provide:

Data Type When Collected Required?
Full Name Registration Yes
Email Address Registration Yes
Phone Number Verification Optional
Physical Address Service delivery As needed
EIN/Tax ID Business verification If applicable
Immigration Status Eligibility verification If applicable
Discord Username Community access Optional

Information Collected Automatically:

  • IP address and device information
  • Browser type and settings
  • Usage data and interaction with our services
  • Cookies and similar technologies (see Section 11)

4. How We Use Your Information

Purpose Data Used Legal Basis
Account creation & management Name, email, phone Contract performance
Service delivery All collected data Contract performance
Eligibility verification EIN, immigration status Legitimate interest
Community features Discord username Consent
Customer support Contact info, usage data Legitimate interest
Marketing communications Email, name Consent (opt-in)
Analytics & improvements Usage data, device info Legitimate interest
Legal compliance All data as required Legal obligation
Security & fraud prevention IP, device info, usage patterns Legitimate interest

6. Data Retention

Clear Retention Periods:

  • Active accounts: As long as you use our services
  • Inactive accounts: Deleted 36 months after last login/activity
  • Marketing lists: Until you unsubscribe
  • Financial records: 7 years (legal requirement)
  • Community data: As long as you're a member
  • Support tickets: 2 years after resolution

"Inactive" means: No login, no service usage, and no response to our re-engagement attempts for 36 consecutive months.

7. Third-Party Services

Payment Processing:

Analytics Services:

Communication & Productivity:

Community Platform:

Note: These services may process data outside the U.S. See Section 9 for details.

8. Your Privacy Rights

Universal Rights (All U.S. Users):

  • ✅ Access - Request a copy of your data
  • ✅ Correction - Fix inaccurate information
  • ✅ Deletion - Delete your account and data
  • ✅ Opt-out - Unsubscribe from marketing
  • ✅ Data Portability - Receive your data in a portable format

State-Specific Rights:

California (CPRA):

  • Right to know categories and specific pieces of personal information
  • Right to opt-out of sale/sharing (we don't sell your data)
  • Right to limit use of sensitive personal information
  • Right to non-discrimination

Colorado (CPA), Connecticut (CTDPA), Utah (UCPA):

  • Right to opt-out of targeted advertising
  • Right to opt-out of profiling
  • Right to appeal decisions

To Exercise Your Rights:

Email: [email protected] with "Privacy Rights Request" in the subject line. We'll respond within 30 days (45 days for complex requests).

9. International Data Transfers

Cross-Border Transfer Details:

While our services are U.S.-based, some data processing occurs internationally:

Transfer Mechanisms:

  • Standard Contractual Clauses (SCCs) with EU processors
  • Privacy Shield Framework participants (where applicable)
  • Adequacy decisions for certain countries

Specific Transfers:

Service Provider Data Location Transfer Mechanism
Stripe US, EU, Asia SCCs, PCI Compliance
Google Global SCCs, Privacy Framework
Microsoft US, EU SCCs, Privacy Shield
Discord US primarily Terms of Service

Your Rights: You may request details about specific international transfers of your data.

10. Data Security & Breach Notification

Security Measures:

  • 🔒 Encryption in transit (TLS 1.3) and at rest (AES-256)
  • 🔐 Multi-factor authentication for admin access
  • 🛡️ Regular security audits and penetration testing
  • 📊 Access controls and activity logging

Breach Notification Procedures:

If a breach occurs affecting your data:

1. Detection & Assessment (0-24 hours)

  • Identify scope and affected users
  • Contain the breach

2. User Notification (Within 72 hours)

  • Email to affected users' registered addresses
  • Platform notification banner
  • Details about what happened, data involved, and steps taken

3. Support & Remediation

  • Dedicated support channel for affected users
  • Credit monitoring services (if applicable)
  • Regular updates on investigation

4. Regulatory Notification

  • Notify relevant state attorneys general as required
  • Comply with state breach notification laws

11. Cookies & Tracking

⚠️ Cookie Notice:

Note: We're currently updating our cookie consent system. By using our site, you agree to our use of cookies as described below.

Cookies We Use:

Cookie Type Purpose Duration Can Disable?
Essential Login, security, preferences Session/1 year No (required)
Analytics Understand usage patterns 2 years Yes
Marketing Ad targeting, retargeting 90 days Yes

Managing Cookies:

Third-Party Cookies: Services like Google Analytics, Meta Pixel, and Stripe may set their own cookies. Refer to their privacy policies for management options.

12. AI & Automated Processing

How We Use AI & Automation:

Automated Decision-Making:

  • Eligibility Screening: Initial assessment of platform eligibility (always reviewed by humans on request)
  • Fraud Detection: Automated flagging of suspicious activity
  • Content Moderation: AI-assisted review of community posts

Your Rights Regarding Automation:

  • Request human review of automated decisions
  • Understand the logic behind automated decisions affecting you
  • Opt-out of certain automated processing (may limit service availability)

AI Training: We do not use your personal data to train AI models without explicit consent.

13. Children's Privacy

⛔ Age Restriction: Our services are strictly for users 18 years and older.

  • We do not knowingly collect data from anyone under 18
  • If we discover a user is under 18, we immediately delete their account and data
  • Parents/guardians: Contact [email protected] if you believe your child has provided us information

14. Data Minimization Principle

Our Commitment to Data Minimization:

We follow the principle of data minimization, meaning:

  • ✅ Collection: We only collect data necessary for specified purposes
  • ✅ Accuracy: We keep data accurate and up-to-date
  • ✅ Storage: We don't keep data longer than necessary
  • ✅ Access: We limit internal access to those who need it

How We Implement This:

  • Regular data audits to identify unnecessary data
  • Automatic deletion of inactive accounts
  • Optional fields clearly marked in forms
  • Purpose limitation - we don't repurpose data without consent
  • Anonymous analytics where possible

Your Role:

Help us minimize data by:

  • Only providing required information
  • Keeping your profile updated

15. Changes to This Policy

Policy Updates:

We reserve the right to update this Privacy Policy at any time. Changes are effective immediately upon posting to our website unless otherwise stated.

Your Responsibility:

  • It is your responsibility to review this policy periodically at https://InternPro.ai/privacy
  • Check the "Last Updated" date at the top of this document to see when changes were made
  • Your continued use of our services after any changes constitutes acceptance of the updated policy
  • If you disagree with any changes, you must stop using our services immediately

How We May Notify You:

  • Platform notification banner (for material changes)
  • Updates noted in the changelog below
  • No individual notifications will be sent

By using our services, you acknowledge that:

  • You have read and understood this Privacy Policy
  • You agree to check for updates regularly
  • Your continued use of InternPro.ai after changes means you accept those changes

Last Updated: July, 2025

Previous Version: April, 2025 (Version 1.0)

Changelog:

  • v2.0 (Current): Complete restructure, added AI language, breach procedures, international transfer details, data minimization, updated age to 18+
  • v1.0 (April, 2025): Policy converted from original one after provider change.

Questions?

We're here to help! 🤝

📧 Email: [email protected]

📮 Mail: 7650 S. McClintock Dr. #103-427, Tempe, AZ 85284

💬 Subject Line: "Privacy Question" for faster response